How to Apply – Send a completed application form to The Academy. Have high school diploma or official graduating documents sent to The Academy. Schedule a visit and tour. Meet staff and students. Learn about curriculum, books, kits, uniforms, scholarships, and financial aid. Sign enrollment agreement and pay enrollment fee.
Educational Requirements – A student must have a GED or official high school graduation documents. Students are admitted on the basis of educational background, aptitude, and commitment. The Academy does not admit ability-to-benefit students.
- Enrollment Application
- Required Enrollment fee
- Copy of student’s high school graduation documents or GED
- Copy of the student’s drivers license or other proof of age
Transfers – A transfer student may be accepted after careful evaluation of the student’s academic records. Each transfer must be evaluated on an individual basis. Transfer hours are not accepted at the Academy. Transfer students must begin at the beginning of the program and complete all 1500 hours of education provided by the academy. We do not recruit students already attending or admitted to other schools offering similar programs.
Reciprocity – Licensed cosmetologists, estheticians, and nail techs from Missouri may apply for licenses in their field of expertise in other states and must comply with each state’s laws and rules to become licensed there.
Objective – The Academy trains students to become cosmetology service professionals in cosmetology, esthetics, and instructor training.
Orientation – All courses have a complete orientation on the first day of classes.
Class Size – The Academy limits the class size for all courses.
Hours – The Academy is open Monday through Saturday, days and evenings. Hours of attendance depend on the schedule.
Class Starting Dates – Class starting dates are listed on program’s information page
Holidays – The Academy is closed for the following holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.
Graduation – Graduates earn a diploma.
Housing – Contact the admissions staff for assistance in locating housing.
Books and Kits – Appropriate books and kits are provided by The Academy and issued to students during training. Students provide their own paper supplies.
Uniforms – Students wear academy-approved professional apparel and shoes.
Extra Education – Extra educational events are available for students at The Academy.
Graduation Requirements – A grade average of 85% is required for graduation from any program at The Academy. Both theory and practical work are considered important. Students are evaluated on a level system that prepares them for salon performance levels. All work and course hours must be completed to graduate.
Grades – The Academy uses a 100-point grading scale: 85-100% is passing. Below 85% is not passing. Grades are given for classroom work, projects, and styling area/clinic performance. Work habits, appearance, conduct, initiative, cooperation, and attendance are also considered.
Incompletes – Incompletes may be given by the educators when the student is making every attempt to learn a skill or subject but requires additional time to complete the work successfully. Educators determine the time to complete the work. The student will be given a deadline and description of work that must be completed.
Inadequate Grades – When a student is weak in one or more areas of study or skill, the educators will determine a deadline for the student to complete the work satisfactorily. Inadequate grades may indicate lack of motivation as well as inability. The student will be informed immediately after a grading period how a deficiency can be corrected. The student will be counseled several times during the same grading period.
Suspension – Students may be suspended for absence, tardiness, or inappropriate behavior. If a student is suspended, the student will be counseled about the problem and what the student must do to correct the problem. It is the intent of The Academy to prepare professional people for a career. If a student is not so inclined and has limited likelihood of success in this career, it is the responsibility of The Academy to inform the student and to tell the student how deficiencies could be corrected.
Termination – A student may be terminated for inadequate grades, failure to comply with attendance policies, or any failure to comply with attendance policies of The Academy as outlined in the policies (a part of the contract) and this catalog.
Terms of Re-entry – A student who must withdraw temporarily may re-enter the school under the following conditions: 1) the student had satisfactory progress academically and in attendance when the temporary withdrawal began; 2) the student had extraordinary personal circumstances that made academic progress or attendance extremely difficult; and/or the student or the student’s family member required medical attention that required the student to temporarily withdraw. Under any one or combination of these conditions the student will be re-admitted without prejudice.
Grievance Procedure – In the event a student has a complaint that needs to be addressed, the student should follow this procedure:
- Submit a Student Grievance Form in writing to the admissions office within 60 days.
- The complaint will be reviewed by the Director of Admissions and a response will be given to the student in writing within 30 days of receiving the complaint. The initial response may not provide for final resolution of the problem but will notify the student of continued investigation and/or actions taken regarding the complaint.
- If the complaint is such that it cannot be resolved by the Director of Admissions, it will then be referred to an appropriate agency if applicable.
- Depending on the extent and nature of the complaint, interviews with appropriate staff and other students may be necessary to reach a final resolution of the complaint.
- In cases of extreme conflict it may be necessary to conduct an informal hearing regarding the compliant. The hearing committee will consist of employees or owners who have not had any involvement in the dispute.
- The hearing will occur within 90 days of the committee appointment. The hearing will be informal and the student will be asked to present his/her case. At that time the committee will also be able to ask the student questions.
- Within 15 days of the hearing, the committee will submit a report summarizing the student’s grievance and include a recommended resolution.
- The Director of Admissions will review the report and either reject, or modify the recommendations of the committee.
- Students must exhaust this grievance process before submitting the complaint to NACCAS.
National Accrediting Commission of Career Arts & Sciences
4401 Ford Avenue, Suite 1300
Alexandria, VA 22302
Licensing Requirements – To become licensed in Missouri, students must complete the hours of approved training, graduate from an approved school, and pass the state board and state law exams. Hours of approved training:
||Months to Complete
Placement – The Academy maintains contacts in the cosmetology profession to assist students in job placement. Employers are encouraged to interview students, and every effort is made to secure a job opportunity for each graduate. Students are prepared in the latter part of training to seek employment. Job opportunities are announced and posted. The Academy cannot guarantee every student will be placed. However, we do follow-up with graduates to help us prepare new students for future job placement.
Career Opportunities – There are many opportunities open to licensed cosmetologists, estheticians, and nail techs. The Academy prepares all graduates for the licensing exam and entry-level positions in hair studios, spa salons, and destination spas. Additional industry experience could lead to employment as a manufacturer sales/education person, a distributor sales consultant, or an admissions and financial aid director in cosmetology schools. Additional licenses are required to become an educator in a school of cosmetology arts and sciences.
These policies are important to your success at The Academy and are a condition of your enrollment. Your attitude must be positive to attract guests and friends. Demonstrate maturity and tolerance in the handling of difficult people and situations. Be pleasant and smile!
Learning- Subjects being taught are reviewed and built upon constantly. If you don’t understand a subject, seek help from an educator. Our goal is to assist your learning. Your goal is to learn as much as you can. Learning and memorizing are not the same. Learning means you take what is covered into your thinking and can use it. Memorizing is short term and will not last.
Appearance- Students are required to follow the Apparel Code.
Personal Services- Students in good standing will receive a monthly student service voucher when on the salon floor.
Conduct In Salon Area- Choose your words carefully. Swearing and other improper language is not tolerated. A professional does not complain or gossip. Do not gather at or behind the reception desk, in the salon area or around a station where another student is working with a guest. Students will be under the supervision of educators at all times. Always get an educator’s consultation before you proceed with guest services. Breaks and lunch times are scheduled by the educator. Please do not leave the building or go on break before the scheduled time without the educator’s approval. A tardy will be given for clocking out/taking lunch before the scheduled time.
Phones, Cell Phones, & Purses– Students may not use The Academy phones for personal calls. Cell phone use is restricted to the lounge or outside on breaks or lunch periods. Turn your cell phone off when you arrive at school and store it in your locker. Purses/bags are not allowed in the classroom or salon area for the safety of personal items. Please bring books, pens/pencils, and notebook only into class rooms. Other supplies needed should be kept in a locker until an educator has instructed that is needed.
Attendance Policy- Students are required to be here during their scheduled hours. If a student is tardy or absent, any hours/minutes missed may cause the student to go over contract which will then cause the student to pay additional over contract charges along with the possibility of dismissal from the program.
Late Arrival- Any student that will be late for their scheduled start time must call before 9am to report the tardy. The student must speak to an educator or employee of the school. If the student will be more than 30 min late, the student will not be admitted into class or floor area without excusable documentation. If the student does not call to report the tardy by 9am, the student will be sent home upon arrival.
1. Illness of student or student’s child with doctor’s excuse*
2. Funeral with program from service
3. Car accident with police report
4. Doctor visits for non-illness appointments require a doctor’s note. (Examples: medical, dental, vision, pregnancy)
5. Maternity or complications of pregnancy with doctor’s excuse*
*Doctor’s excuse must show that you were in the office the day of tardy and released to return to school.
A student will be suspended for one school day after the student has been tardy 5 times in one month.
Leaving Early- If a student leaves early without an Absence Request Form on file, it will be documented as a tardy in their attendance. A student will be suspended for one school day after the student has been tardy 5 times in one month.
Absences- If a student requires a day off, the student must fill out an Absence Request Form at least 1 week prior to the date needed and turned in to their educator. For unexpected days off, the student must call before 9am to report their absence. If a student does not call to report their absence it will result in a suspension day that will be assigned to them by their educator.
Early Arrival- A student may clock in 30 min before their scheduled start time. If a student clocks in before 30 minutes, the student will not receive credit for those hours/minutes.
Lunches- Students are required to clock out for at least 60 min every day for lunch/dinner breaks. If the student does not clock out, 60 min will be taken out of the students’ total hours for the day. If student was unable to take all the minutes required for lunch/dinner because of a client, the student must get documentation signed from the educator that is working with them. That documentation must be turned in that day for it to count.
Absences During Foundations- During the “Foundations” period, if a student is absent for more than the following number of days (does not have to be consecutive), the student will have to repeat foundations with the next scheduled class.
Cosmetology Students: 3 Days/ 18 Hours
Esthetic Students: 3 Days / Full Time 18 Hours or Part Time 11 Hours
Care of Texts, Kits, and Equipment- Your texts and kits are provided. Kit items are to remain in the school until graduation. If an item is lost or broken, replace it promptly. An educator will order replacements for you at cost. Borrowing is not allowed. Lockers are provided to protect your professional tools. Your text books are your personal, professional library. Write notes in them to aid your learning. Keep your work area (classroom or styling area) clean and neat at all times. Clean up all work spaces after using them. You will be responsible for sanitation duties daily. These duties must be checked by an educator before leaving each day. School equipment is not to leave the school at any time.
Library- A library is provided for your use. You may use the library during the day. See an educator to take them home over night. They must be returned the next day.
Hours- School hours are assigned by the program taken. Your schedule is part of your enrollment agreement and is subject to change. School holidays include New Years, Memorial Day, Fourth of July, Labor Day, Thanksgiving, and Christmas. A student may be sent home for all or part of a day for rule breaking. The electronic scanner time clock keeps your hours record in minutes. Even one minute late is a tardy!
Smokers- If you are a smoker, please smoke outside away from the door. Smoker’s sanitations will be required.
Lockers- Each student will use a locker to store personal items and be provided a lock and key. Lost keys will be replaced by the student. The Locks and keys are to be returned with the locker cleaned out on a student’s last day. There is a $20 fee for lost locks and/ unreturned locks.
Grades- All training must be completed with an 85% average. Please See SAP Policy.
Incompletes- Incompletes are given only at the discretion of the educators and when the student is making every attempt to learn a skill or subject but requires additional time to complete the work successfully. Educator discretion will be used in determining how long the student will have to complete the work.
Inadequate Grades– When a student is deficient in one or more areas of study or skill, the educators will determine what period of time the student will have to complete the work satisfactorily. The student will be informed immediately after a grading period how a deficiency can be corrected. The student will be advised of progress during the grading period.
Suspension/Dismissal- Students may be suspended/dismissed for poor performance, absence, tardiness, inappropriate behavior and any refusal to follow TSPA policies. If a student is suspended, the student will be advised about what the student must do to correct the problem. It is the intent of the school to prepare professional people for a career. Employers ask about attitude, attendance and levels. Students may be sent home or suspended when not following school policies.
Property removed from the Academy without authorization is considered theft and will not be tolerated. Falsifying documents, appointment schedules, service tickets, or records of the Academy is also considered theft and may result in dismissal from the program.
Student may be dismissed if that student commits any of the following crime of harassment if:
- (s)he knowingly
- (s)he does any of the following:
- Communicates a threat to commit a felony to another person and in so doing frightens, intimidates, or causes emotional distress to such other person;
- Communicates with another person and uses coarse language offensive to one of average sensibility and thereby puts such person in reasonable apprehension of offensive physical contact;
- Frightens, intimidates, or causes emotional distress to another person by making an anonymous phone call or any electronic communication;
- Makes repeated unwanted communication to another person.
Students may be dismissed if that student commits the crime of third degree assault if (class A misdemeanor)(s)he:
- attempts to cause physical injury
- causes physical injury
- with criminal negligence using a deadly weapon
- (s)he recklessly engages in conduct which creates a grave risk of death or serious physical injury to another person.
- knowingly causes physical contact with an incapacitated would consider offensive or provocative.
A person also commits third degree assault if (class C misdemeanor) (s)he:
- purposely places another person in apprehension of immediate physical injury;
- knowingly causes physical contact knowing the other person will regard it as offensive or provocative
A person who has plead guilty to or been found guilty of the crime of assault in the third degree more than two times against any family or household member as defined in section 455.010, is guilt6y of a class D.
All suspensions and dismissals will be determined by the discretion of the staff at The Salon Professional Academy.
Food and Beverages- Please keep all eating in the break room and stored in a locker or the refrigerator. Any items left in the break room area will be removed at the end of each day. Items in the refrigerator will be removed at the end of each week. Beverages in closed bottles or with a lid are only allowed in the classroom during theory. No beverages or food are allowed at styling stations.
PDA- Public display of affection has a tendency to create unfavorable impressions and attitudes toward the school and individuals involved. Students are requested to use good judgment and avoid the embarrassment of having fellow students and/or staff of The Salon Professional Academy make formal complaints that could result in suspension/dismissal from the program for the students involved.
Parking Area- Please park away from the building. Use the last 3 rows towards the highway. This leaves room for our guests to park close by and walk into the school.
Interruptions- When a class is being held in any room of the school, it is important that class not be interrupted. Please stay in the classroom or salon area where you are assigned for the day. Do not roam about interrupting other students in training.
Educator in Charge- When you are working on practical skills either in the classroom or the salon area, please work with the educator who has responsibility of that area.
School Closing- Go to KSDK T.V. station or on line for school closing report due to weather.
Create a Perfect First Impression! Look the part of a professional and you will feel professional!
If you are not professionally dressed according to the apparel code, you will be sent home.
A name tag is provided and is to be worn at all times. If the name tag is lost, the student must pay $10.00 to replace it.
- Black, clean, polished shoes with no scuffs
- Sandals ok, if toes are polished
- No flip flop style shoes: sandals or heels
- Black shoestrings, if tie shoes
- No tennis shoes (even Van/Ked style)
- Aprons are not mandatory unless clothing has been stained by color or bleach
- Tops MUST meet bottoms! No bare midriffs
- Black tops and bottoms in good condition/ not faded to grey
- Clean, pressed, fit properly tops, not too low cut, may be sleeveless if all bra is covered
- Black skirts or shorts, must fall below middle finger
- No White, grey, colored piping, pin stripes or a different color stitching other than black (They are not within dress code policy)
- Tights/hose if worn must be black or neutral in color, no holes or runs
- Socks must be black
- Be creative – add colored jewelry or belt
- Avoid low cut tops exposing cleavage, spaghetti straps, halter neck lines with an exposed back, or tube tops
- Dressy racer back tanks are allowed if bra is not showing
- Avoid cotton ribbed tank tops of any style
- Repair lost buttons, torn seams, and hems out
- No inside out clothing
- Avoid lounge wear, gym or yoga style clothing, (hooded sweatshirts worn in the salon area is not allowed)
- Leggings must be worn with a top long enough to cover the back side with arms elevated. Any pants without back pockets or a fastened button and zipper will be considered legging style pants
- Studs and rhinestones on clothing are acceptable
- Celebration day- Students may wear their team color with black bottoms
- Level 3 students add white and grey to their uniform
Makeup – Arrive to school with makeup done and applied appropriately for taking clients
Nails –Clean and filed, Polish must be neat and not chipped, Students are not allowed to use the school nail supplies for personal use
Hair – Arrive to school with clean, dry, finished and styled
No hats, baseball caps, bandanas, beanies, berets, etc.
Hair accessories are ok – examples: extensions, headbands, bows, flowers, etc.
*When in doubt bring it in 1st to get approval so hours will not be lost.
*Classrooms are chilly; please bring an all-black jacket or sweater to stay within dress code
This refund policy applies to all terminations for any reason, by either party, including student decision, course or program cancellation, or school closure. Every termination will have a refund calculation preformed and refunds will be made in a timely matter. An applicant not accepted by the Academy is entitled to a refund of all monies paid to the school, minus the enrollment fee of $200 if the denial of acceptance comes after 3 business days of signing the contract.
If the Student (or the Student’s parent or guardian if the Student is a minor) cancels the enrollment in person or in writing within three business days of the execution of this agreement, all monies paid herein, including the enrollment fee, shall be refunded by the Academy to the student even if the student has begun classes. If the Student cancels enrollment after three business days of the execution of this agreement and it is prior to the commencement of classes for which the Student is enrolled, the Student shall be entitled to a refund of all monies paid to the Academy, less the enrollment fee of $200. In the event the Student begins but does not complete the course, by the student’s choice or by termination from the Academy, the Student will be charged in accordance to the Academy’s Refund Policy. If the Student terminates prior to course completion, the Student is assessed a $150.00 termination/withdrawal fee. All refund calculations are based on scheduled hours on the students last day of attendance. The Academy will receive or retain tuition as follows:
|Percentage of total program Represented by scheduled hours
||Maximum amount of total tuition Academy shall receive or retain
|0.1 to 4.9 percent
|5 to 9.9 percent
|10 to 14.9 percent
|15 to 24.9 percent
|25 to 49.9 percent
If the Student has completed 50% of the course hours, no refund is due and all tuition is due.
In the case of a leave of absence, the date of withdrawal shall be the earlier of the date of expiration of the leave of absence or the date the student notifies the Academy that the Student will not be returning. The cancellation date of official cancellations or withdrawals made in writing is determined by the postmark on the written notification, or the date said information is delivered to the Academy in person. If the Academy is permanently closed and is no longer offering training after a Student has enrolled and begun training, the Student shall be entitled to a pro-rata refund of tuition. If the course is cancelled after the Student’s enrollment, but prior to beginning classes, the Academy shall provide a full refund of all monies including the enrollment fee, or provide completion of the program or course.
Any monies due the Student shall be refunded within 45 days after the Student’s last day of attendance. In the case of an unofficial withdrawal, monies shall be refunded 45 days after the date of determination. Unofficial withdrawals are determined when a student has been absent for 10 days without communication with school officials. The 11th day will be the date of determination. Hours and attendance are checked on a daily basis.
If the refund calculation determines that the student will owe the Academy any uncollected tuition, the student will be notified in writing with in 45 days from the last date of attendance. The student will have 30 days to make arrangements for the payment. If arrangements are not made, the Academy will submit a copy of the students’ enrollment agreement, refund calculation worksheet, and ledger to Evans & Dixon LLC for collections.
Owners – The Salon Professional Academy, The MiaTina LLC is a corporation in Missouri.
Organizations – The Salon Professional Academy is licensed by the Missouri State Board of Cosmetology and Barbering, P.O. Box 1062, Jefferson City, Missouri, 65102.
The Salon Professional Academy is accredited by National Accrediting Commission of Career Arts & Sciences4401 Ford Avenue, Suite 1300, Alexandria, VA 22302, (703) 600-7600
Rights and Privacy – It is the policy of The Academy to abide by the Family Educational Rights and Privacy Act of 1974. This act guarantees a student’s right of access to the student’s personal file and the student’s right to the privacy of that file. Information from a student’s file will only be released upon written permission from the student. Parents/guardians of a dependent minor, accrediting agencies and government officials may gain access to a student’s files without the expressed permission of that student.
Non-discrimination – The Academy admits students without regard to race, age, sex, gender, sexual preference, creed, religion, color, citizenship, national origin, or ethnic origin.
Campus Security Act Information Disclosure – Under the Crime Awareness Campus Security Act of 1990, we are required to provide students with the following safety information about our campus. All criminal actions must be reported to an educator, director, or owner immediately. That individual will assist the student or client in reporting the crime to the New Hope Police or other appropriate security force.
The facilities are open Monday through Saturday according to assigned class/styling area schedules. The building may also be open for educational classes for licensed professionals in cosmetology or to groups securing the use of the facilities through the owner. Only educators and owners have keys to the building thus preventing internal crimes to as great an extent as possible.
A staff member made aware of a crime will notify the rest of the staff as soon as possible, perhaps even prior to notifying the police, depending on the situation. It is critical that all staff be aware of any report of crime and that the local police be notified immediately.
This information will be provided to all prospective students. At regular intervals during training, staff and students will be reminded about security and safety procedures, including crime prevention, personal safety off-campus, fire, and tornado procedures, etc.
Local police speakers will be scheduled at least once annually for all staff and students.
We have no reports of murder, rape, robbery, aggravated assault, burglary, or motor vehicle theft to report. We have no reports of liquor law violations, drug abuse violations or weapons possession.
Director of Admissions: Christine Pitman
Director of Financial Aid: JoAnne Evola
Educators: Chris Gould – Susan Reeds – Lorna Burke – Ginger Morice – Patricia Thai – Lauren Calcara – Amanda Drury – Shealin Gray – Stephanie Dubois
All educators have salon experience, are licensed cosmetologists, estheticians or nail techs, and are licensed educators.
Our Points of Difference –
The Academy focuses on training for cosmetology, esthetics, and manicuring – spa services.
The Academy trains for the top 20% of salons to ensure student success after school.
The Academy makes the privately held salon a primary target for placement after graduation.
The Academy has many spa salon and hair studio owners who serve on our advisory board and recruit from our school.
The Academy has contacts for placement with hundreds of salons in all 50 states.
The Academy trains students in critical skills such as goal setting to insure student success in the salon.
The Academy hires salon industry consultants from KRS Consulting Group to develop excellence in its students, its educators, and its owners.
The Academy limits class sizes for better education.
The Academy has the help of Michael Cole and other industry leaders who will lend their expertise to the school.
The Academy is located close to reasonably priced apartments for students, and many apartments and small homes for a solid client base.
The Academy knows how crucial it is for students to have real world practice while in training.
The Academy’s sister schools are located in Iowa, Minnesota, North Dakota, Texas, Wisconsin, Florida, Ohio, Illinois, Vermont, Colorado, New York and Washington State. The original academy has a 27-year history of training excellence.
A fee of $200 is due and payable by the Student to the Academy when this enrollment agreement is signed.
A fee of $135 is due and payable to PCS when the exit paperwork is completed for State Boards, upon graduation.
Enrollment fees will be waived for Alumni students who are returning to complete another program.
The Salon Professional Academy accepts cash, checks, money orders, credit cards and Financial Assistance to those who qualify for methods of tuition payments.
All students are eligible for Institutional Grants. They must fill out a Scholarship Application at time of enrollment to be considered.
Any outside scholarships awarded to a student must be must be disclosed prior to meeting with the Financial Aid Office.
Cost – tuition and required fees for program completed in normal time: $17953.52
Total estimated costs for books and supplies: $2041.48
Total = $19,995
Cost – tuition and required fees for program completed in normal time: $11897.24
Total estimated costs for books and supplies: $1097.76
Total = $12,995
If the Student does not complete training by the estimated contract date, an additional fee of $12.00 per hour for cosmetology and instructor training, $ 13.33 per hour for esthetics, and $10 per hour for manicuring will be charged until the required hours are completed.
Satisfactory Academic Progress Policy
The satisfactory progress policy applies to all students’ whether receiving Federal Title IV funds, partial funding assistance, or self-pay. Satisfactory progress in attendance and academic work is a requirement. Students must maintain Satisfactory Progress to continue eligibility for funding. To determine Satisfactory Progress, all students are evaluated in academics and attendance at the end of each payment period. Students are advised of their attendance and academic status via a progress report.
Attendance Progress- All students attending The Salon Professional Academy must maintain Satisfactory Progress which is defined as reaching each checkpoint of training with an average 85% attendance. Students are expected to attend classes as per their enrollment agreement. Students are responsible to clock in and out appropriately to document their hours. Students who miss 10 consecutive days of school (14 Calendar Days) without communicating with the schools directors/educators may be terminated on the 11th consecutive day.
Students must attend a minimum of 85% of the cumulative scheduled hours to maintain Satisfactory Progress and complete the course within the maximum allowed time frame. The maximum time frame is equal to 117%.
Full Time= 30 scheduled hours during foundations and 34 scheduled hours a week upon entering the floor schedule. (This does not include the 1 hour per scheduled day for lunch). The contract date is 2 weeks after scheduled graduation. This is equal to 68 hours. If a student is behind more than 68 hours at the scheduled graduation date, the student will be required to pay over contract fees per their contract. At any time if a student is behind in hours and will not graduate within 117% of time the student will be dismissed from the program. For a full time student, 117% is equal to 8 weeks/ 273 hours or more behind.
25 Hour Week= 30 scheduled hours during foundations and 25 scheduled hours a week upon entering the floor schedule. (This does not include the 1 hour per scheduled day for lunch). The contract date is 2 weeks after scheduled graduation. This is equal to 50 hours. If a student is behind more than 50 hours at the scheduled graduation date, the student will be required to pay over contract fees per their contract. At any time if a student is behind in hours and will not graduate within 117% of time the student will be dismissed from the program. For a 25 hour a week student, 117% is equal to 10 weeks/ 250 hours or more behind.
17 Hour Week= 30 scheduled hours during foundations and 17 scheduled hours a week upon entering the floor schedule. (This does not include the 1 hour per scheduled day for lunch). The contract date is 2 weeks after scheduled graduation. This is equal to 34 hours. If a student is behind more than 34 hours at the scheduled graduation date, the student will be required to pay over contract fees per their contract. At any time if a student is behind in hours and will not graduate within 117% of time the student will be dismissed from the program. For a 17 hour a week student, 117% is equal to 10 weeks/ 170 hours or more behind.
Full Time= 30 scheduled hours during foundations and 34 scheduled hours a week upon entering the floor schedule. (This does not include the 1 hour per scheduled day for lunch). The contract date is 2 weeks after scheduled graduation. This is equal to 68 hours. If a student is behind more than 68 hours at the scheduled graduation date, the student will be required to pay over contract fees per their contract. At any time if a student is behind in hours and will not graduate within 117% of time the student will be dismissed from the program. For a full time student, 117% is equal to 4 weeks/ 136 hours or more behind.
Part Time= 17 scheduled hours during foundations and 17 scheduled hours a week upon entering the floor schedule. (This does not include the 1 hour per scheduled Saturday for lunch). The contract date is 2 weeks after scheduled graduation. This is equal to 34 hours. If a student is behind more than 34 hours at the scheduled graduation date, the student will be required to pay over contract fees per their contract. At any time if a student is behind in hours and will not graduate within 117% of time the student will be dismissed from the program. For a part time student, 117% is equal to 8 weeks/ 136 hours or more behind.
If a student changes status at some time other than what is defined above, the Change of Status Form will include the appropriate hours and weeks.
Authorized leaves of absences will not be considered in the maximum time frame evaluation; LOA’s will extend the students contract period and max time frame by the same number of days taken in the LOA. The maximum time allowed for LOA is 90 days.
Absences During Foundations
During the “Foundations” period, if a student is absent for more than the following number of days (does not have to be consecutive), the student will have to repeat foundations with the next scheduled class.
Cosmetology Students: 3 Days/ 18 Hours
Esthetic Students: 3 Days / Full Time 18 Hours or Part Time 11 Hours
Students are assigned theory study and practical assignments. Theory is evaluated by written exams given after each unit of study. Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory or better. Practical skills are evaluated according to text procedures and performance standards established by the licensing agency. Students must maintain a grade average of 85% and pass all written and practical final exams prior to graduation. Numerical grades are considered according to the following grading scale:
|Practical and Theory:
||95 – 100 A = Excellent
91 – 95 B = Good
85 – 90 C = Average 84 or less = Failing
Determination of Progress
Students meeting requirements at the end of each payment period will be considered making Satisfactory Progress until the next scheduled evaluation. In order for a student to be considered making Satisfactory Progress, the student must meet both attendance and academic minimum requirements. Students who do not achieve the minimum standards will no longer be eligible for Title IV funds, if applicable, unless the student is on warning status or has prevailed upon appeal of the determination that has resulted in the status of probation. Students will be evaluated at the following points:
Students failing to meet requirements for attendance or academic progress will be placed on Warning Status. Students on Warning Status may continue to receive Title IV funding for one payment period. Students are not required to appeal a Warning Status. Students will be required to complete any missing work and/or make up any hours that may put them back into SAP.
If a student is determined as NOT making Satisfactory Progress after the Warning Status, they will become ineligible for Title IV funds. The student may appeal the negative determination. Students who wish to appeal the school’s determination (for reasons such as death of a relative, injury/illness of the student, or other special circumstances) must appeal within the required time frame and on the School required form. The student must submit a written appeal on the school’s form to the school administration within 5 days of the determination, with supporting documentation including reasons why the determination should be reversed and a request for re-evaluation. An appeal hearing will take place within 5 business days of receipt of this written appeal. This hearing will be attended by the student, parent/guardian (if applicable), and appropriate school staff. The Academy will determine if SAP can be met by the end point of the probation period. A decision on the appeal will be made within 3 business days after the hearing, and will be communicated in writing. This decision will be final. Students who prevail upon appeal will have eligibility for Title IV funds reinstated and be placed on Probation until the next evaluation period. All documentation regarding the appeal and results will be documented on the appeal form with copies in the students file. All agreements and plans will be in writing and signed by the student. Copies of these items will be kept in the students file.
Students on Warning Status who do not meet requirements at the next evaluation point and have prevailed in their Appeal will be placed on Probation Status. An academic plan will be made for that student. The student will be required to follow the Academic Plan. The plan may include the requirement to make up hours and/or complete all missing work. A student may be placed on Probation Status for one evaluation period.
If the Academy determines that a student is not making satisfactory progress and will not be able to meet these SAP requirements with in the maximum time frame of 117%, the Student may be dropped from the program.
Reestablishment of Status
A student determined NOT to be making Satisfactory Progress may reestablish Satisfactory Progress by: 1) Making up missed tests and assignments and increasing grade average to 85% or better, and/or 2) Increasing cumulative attendance to 85%.
Reinstatement of Financial Aid
Title IV aid will be reinstated to students who have prevailed upon appeal regarding the status of Satisfactory Progress or who have reestablished Satisfactory Progress. Students on suspension of funds will be monitored daily via an electronic Satisfactory Progress report to determine when they reestablish Satisfactory Progress.
Determination Date / Withdrawal Date (Official Withdrawal / Unofficial Withdrawal)
The actual last date of attendance would be the last day the student was physically in attendance. A withdrawal date on a student who had previously attending could be up to but not to exceed 14 calendar days from the students last date of attendance. An active student officially withdrawals when they notify the school’s administrative office of their intention to withdrawal from school. An active student is considered unofficially withdrawn when they have been absent for 10 consecutive days (14 calendar days) from their last date of physical attendance without notifying the schools administrative office.
Course Incompletes, Repetitions and Non-Credit Remedial Courses
Course incompletes, repetitions and non-credit remedial courses have no affect on the institution’s Satisfactory Progress Policy.
Reentry Students / Interruptions
Students who have been terminated or withdrew from school may be re-enrolled (if determined eligible) within 180 days and will not incur additional charges, however these students will be responsible to pay any remaining balance from the previous enrollment that cannot be covered with reinstated federal funds, plus any increase in tuition rates if applicable. Students who have been terminated or withdrew from school may be re-enrolled (if determined eligible), after the 180 days will pay the $200 enrollment fee and will be charged for contracted hours at the current tuition rate. The determination of Satisfactory Progress at a student’s time of withdrawal or termination will apply when they return to school.
Leave Of Absence
Students who take a Leave of Absence must be in Satisfactory Progress before their first scheduled date of the leave. A leave of absence will extend a students contract period and maximum time frame by the same number of days taken in the leave. The maximum time frame for a leave of absence is 90 scheduled days; the minimum is 30 scheduled days. If a student fails to return to school on the scheduled day after the leave of absence, the student will be considered an unofficial withdrawal.
*A copy of this policy is provided to all applicants prior to enrollment.